Position Summary The Front Desk Administrator serves as the first point of contact for visitors, customers, and vendors while providing administrative and operational support across departments. This role requires a detail-oriented professional with strong communication skills and the ability to manage purchasing responsibilities for office and maintenance supplies. The ideal candidate has 2–5 years of relevant experience and thrives in a fast-paced, industrial environment. Key Responsibilities Front Desk & Administrative Duties * Greet and assist visitors, customers, drivers, and vendors in a professional and timely manner * Answer and direct incoming phone calls, emails, and inquiries * Maintain front office organization, cleanliness, and professionalism * Manage incoming and outgoing mail, packages, and deliveries * Provide general administrative support to departments as needed * Assist with data entry, filing, and document management Purchasing & Inventory Management * Procure office supplies, shop supplies, and maintenance parts as needed * Maintain inventory levels and reorder supplies to avoid shortages * Coordinate with maintenance and operations teams to identify parts and supply needs * Research vendors, obtain quotes, and ensure cost-effective purchasing decisions * Track orders, verify deliveries, and resolve discrepancies with vendors * Maintain purchasing records, invoices, and documentation for accounting Coordination & Communication * Serve as a liaison between departments, vendors, and external partners * Support scheduling, coordination of meetings, and internal communications * Assist leadership with special projects and operational initiatives Qualifications * Experience: 2–5 years in administrative, front desk, or office coordination roles (industrial or fast-paced environments preferred) * Strong organizational and multitasking abilities * Excellent verbal and written communication skills * Experience with purchasing, ordering, or inventory management preferred * Proficiency in Microsoft Office (Excel, Word, Outlook) * Ability to handle sensitive information with professionalism and discretion Preferred Skills * Experience working in manufacturing, logistics, or scrap/recycling environments * Familiarity with maintenance parts or shop supply ordering * Ability to prioritize tasks and adapt to changing needs * Strong attention to detail and follow-through Work Environment * Fast-paced office within an industrial/scrap yard setting * Frequent interaction with drivers, vendors, and internal teams * May require occasional time spent coordinating with shop or yard personnel Key Attributes for Success * Proactive problem-solver with strong follow-up skills * Cost-conscious mindset when making purchasing decisions * Reliable, dependable, and able to work independently